Basecamp
Organize projects around messages, to-dos, files, schedules, and check-ins
The core loop is buildable, but a dependable replacement becomes a real weekend or multi-day project. For Basecamp, organize projects around messages, to-dos, files, schedules, and check-ins. The hard boundary is mature opinionated workflow, email delivery, guest access, support, and reliability, plus collaboration, integrations, and organizational trust.
Build verification: not recorded. How we judge buildability
What you give up
- mature opinionated workflow, email delivery, guest access, support, and reliability
- deep integrations
- enterprise permissions
- large-scale reporting
- battle-tested notifications and mobile apps
Why people still pay
People still pay for Basecamp because teams pay because project state has to remain authoritative through staff changes, outages, and years of accumulated workflow exceptions. The recurring cost buys auth, permissions, notifications, search, migrations, audit history, integrations, backups, and uptime, not just the visible interface.
Your build guide
The stack, security requirements, and agent rules for a focused replacement.
Before you start
- Runtime and tools: TypeScript, React, Node and PostgreSQL with workspace membership enforced on the server.
- Before starting: A PostgreSQL database, session authentication, two isolated example workspaces and private attachment storage.
Use these project rules and optional skill references alongside the prompt. Review each skill before adding it to your agent; the AGENTS.md export includes the same guidance.
Project rule — domain: Store Project, Membership, Message, TodoList, Todo, Attachment and CheckInPrompt; client-visible content is explicitly marked and private staff discussion cannot leak into client search or notifications.
Project rule — scope and recovery: Start with asynchronous discussions and schedules, not live chat or simultaneous document editing. Preserve attachment access checks and make reminder failure visible without duplicating check-ins.
Project rule — acceptance: Add a client to one project, post a private staff note and answer a weekly check-in; the client sees only their project and never receives the private note.
Project rule — delivery: document real setup commands and permissions; do not claim a build, accuracy level, performance result or security certification that has not been demonstrated.
Recommended skill: supabase-postgres-best-practices — review this PostgreSQL domain schema, uniqueness constraints, transaction boundaries and access-scoped queries; Supabase hosting is not required. Follow the maintainer's installation instructions and match its requirements to the chosen runtime.
Recommended skill: web-design-guidelines — review keyboard access, focus, validation, error recovery and the readable work/review interface or HTML report. Follow the maintainer's installation instructions and match its requirements to the chosen runtime.
Implementation plan
Phase 1
Pin the working slice and create its example input: Create a client project with a message board, assigned to-do lists, file attachments and a recurring written check-in. Confirm setup: A PostgreSQL database, session authentication, two isolated example workspaces and private attachment storage.
Phase 2
Implement persistence and write-time invariants before decorating the UI: Store Project, Membership, Message, TodoList, Todo, Attachment and CheckInPrompt; client-visible content is explicitly marked and private staff discussion cannot leak into client search or notifications.
Phase 3
Connect the working view to real saved state. Check membership on reads, mutations, attachments and exports. Keep activity history separate from editable current state; do not make private records public through search.
Phase 4
Expose the app-specific limits and recovery path in context: Start with asynchronous discussions and schedules, not live chat or simultaneous document editing. Preserve attachment access checks and make reminder failure visible without duplicating check-ins.
Phase 5
Walk through this concrete acceptance case and preserve its exported evidence: Add a client to one project, post a private staff note and answer a weekly check-in; the client sees only their project and never receives the private note. Finish the README and backup/restore instructions; report unfinished capabilities explicitly.
Build the following focused alternative to Basecamp. This is a deliberately limited personal or small-team substitute, not parity with the paid service. WORKING SLICE Create a client project with a message board, assigned to-do lists, file attachments and a recurring written check-in. SETUP AND ARCHITECTURE Use TypeScript, React, Node and PostgreSQL with workspace membership enforced on the server. Prerequisites: A PostgreSQL database, session authentication, two isolated example workspaces and private attachment storage. Before integrating anything, record actual versions and permissions, plus model files or provider limits only where used, in the README; make unavailable dependencies visible rather than simulating success. DOMAIN MODEL AND INVARIANTS Store Project, Membership, Message, TodoList, Todo, Attachment and CheckInPrompt; client-visible content is explicitly marked and private staff discussion cannot leak into client search or notifications. IMPLEMENTATION CONTRACT Check membership on reads, mutations, attachments and exports. Keep activity history separate from editable current state; do not make private records public through search. Provide an input/setup view, the main work view, and a review/export view appropriate to this workflow. Preserve the last saved state if a job or save fails. Include empty, loading, permission-denied, partial and retryable-error states. Log identifiers and error categories without secret values or unnecessary private content. APP-SPECIFIC BOUNDARY AND RECOVERY Start with asynchronous discussions and schedules, not live chat or simultaneous document editing. Preserve attachment access checks and make reminder failure visible without duplicating check-ins. ACCEPTANCE SCENARIO Add a client to one project, post a private staff note and answer a weekly check-in; the client sees only their project and never receives the private note. Also reopen the app after an interrupted operation, confirm the saved record/export remains inspectable, and document the recovery action. These are implementation acceptance requirements, not a claim that this guide has been tested. DELIVERY Deliver a runnable repository with migrations or project-format versioning, a non-sensitive example, environment/permission setup, the exact manual acceptance steps, and a backup/export-and-restore walkthrough. Implement the working slice before optional integrations; list any deferred paid-product capabilities honestly. Do not add capabilities outside the working slice just to resemble the original product. PROJECT RULES FOR AGENTS.md Keep the domain invariants above executable at the write boundary. Propose scope changes before adding providers or permissions. Never fabricate source evidence, publish results, identity matches or successful delivery. Preserve user originals and require an explicit confirmation for destructive changes or external publication.
$ open in your agent (prompt prefilled, you press enter), copy the prompt or copy or download AGENTS.md
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Alternatives to building your own
all 4 free alternatives to Basecamp →· no votes, no pay-to-list · just what's real
Basecamp pricing
| plan | monthly | annual (per mo) | what you get |
|---|---|---|---|
| free | $0 | $0 | 1 project, 1 GB storage, up to 20 usersNo time limit. |
| pro | $15/user | — | Unlimited projects, 500 GB storage; clients, guests and contractors are free, while employees are paid seatsMonthly billing only; 30-day trial. |
| pro unlimited | — | $299 | Unlimited users/projects, 5 TB storage and priority supportAnnual-only plan billed $3,588/year; 60-day trial. |
free tier1 project, 1 GB storage and up to 20 users
billingFree + Pro monthly only + Pro Unlimited annual only; trials require no card and do not auto-charge
hidden costsOn Pro, every employee is a $15/month seat; only clients/guests/contractors are free. Optional Timesheet, Admin Pro Pack and each extra 1 TB of storage cost $50/month apiece. Pro Unlimited requires the full annual commitment, though cancellation refunds unused annual time pro rata.
pricing sources checked 2026-08-14 · pricing source ↗
Questions about Basecamp
Can you build your own Basecamp with AI?
Partly. The core loop is buildable, but a dependable replacement becomes a real weekend or multi-day project. For Basecamp, organize projects around messages, to-dos, files, schedules, and check-ins. The hard boundary is mature opinionated workflow, email delivery, guest access, support, and reliability, plus collaboration, integrations, and organizational trust.
What does the Basecamp build prompt cover?
The prompt starts with this scope: Create a client project with a message board, assigned to-do lists, file attachments and a recurring written check-in. Full-product capabilities excluded from the comparison include: mature opinionated workflow, email delivery, guest access, support, and reliability; deep integrations; enterprise permissions. Follow the implementation plan and its prerequisites before expanding the build.
How do I use the prompt, AGENTS.md and agent skills?
Start with the Basecamp prerequisites and stack, then copy the prompt into your coding agent. Save the project rules as AGENTS.md in the project root. Linked skills are optional packages or source instructions for specific tasks; review their current contents and install only those matching the chosen stack. A skill does not supply API credentials or verify the finished app.
How long will this Basecamp project take?
The catalogue estimate is multi-day for the limited scope. Setup, integration approvals, debugging, deployment and ongoing maintenance can add time. This is an estimate, not a delivery guarantee.
What would I give up by replacing Basecamp?
mature opinionated workflow, email delivery, guest access, support, and reliability; deep integrations; enterprise permissions; large-scale reporting; battle-tested notifications and mobile apps. People still pay for Basecamp because teams pay because project state has to remain authoritative through staff changes, outages, and years of accumulated workflow exceptions. The recurring cost buys auth, permissions, notifications, search, migrations, audit history, integrations, backups, and uptime, not just the visible interface.
What price is this guide comparing against?
The recorded Plus plan is $15/mo per seat (monthly per user), checked 2026-07-31. Check the linked pricing source before buying. Building your own also has hosting, API and maintenance costs; the recorded amount is not a guaranteed saving.
What can I use instead of building Basecamp?
Huly: Tasks, docs, chat, calendar, and files; hosted Huly died in July, so this is self-host or nothing. OpenProject: To-dos, files, schedules, meetings, forums, and wikis; calm is not included. Leantime: Projects, discussions, files, milestones, and status reporting without Basecamp's deliberate simplicity. Compare all listed options at https://howtovibecodeit.dev/basecamp/alternatives. Check each option's license, hosting needs and feature limits.